1. REGISTERED NAME OF THE
AIMS AND OBJECTIVES
3. EXECUTIVE COMMITTEE
4. ELECTION OF OFFICE
BEARERS AND EXECUTIVE COMMITTEE MEMBERS
5. ANNUAL GENERAL MEETINGS
8. GENERAL GUIDELINES
9. Resolutions Passed at
Handed over to Anand Keshavamurthy
Updated the 2012 & 2013 AGM resolutions
The name of the Organisation is
KANNADA BALAGA OF UNITED KINGDOM. The address for correspondence will be the
address of the Secretary of the Organisation.
AIMS AND OBJECTIVES
the Organisation is to:
facilitate, organise, and participate in religious, cultural, educational and
other charitable activities for the benefit of Kannadigas resident in the
United Kingdom. And to revitalise and revive Indian traditions including, in
particular, the traditions of Karnataka among its members, the future
generation and the local community who are interested in Indian culture.
a regularly updated register of its members to facilitate socio-cultural
moral support and advice to,
entrants from Karnataka
Members in the United Kingdom experiencing
social, racial, medical and financial difficulties
members to be ambassadors of Karnataka in the United
Kingdom and bridging the gap between East and West.
youngsters to become integral part of the United
Kingdom and at the same time to uphold the culture,
tradition and values of Karnataka and India.
Kannada language in every possible way.
Any person over 18years who believes in the aims and objectives of the Kannada
membership 'Individual/ Family'
Life membership conferred only to individuals with outstanding contribution to
Kannada Balaga UK and/or Karnataka
and subject to the approval of the AGM.
Family membership is for the couple and their children aged 18 and under and
over 18 if in fulltime education. Younger
members in employment will need to become members in their own right to enjoy
the benefits of membership.
The subscription shall be such
amount as shall be decided by the Organisation at the AGM.
Executive Committee shall consist of President, Vice President, Secretary,
Treasurer and 11 members including 2 younger members below 35 years of age.
OF OFFICE: Three years.
OF MEETINGS: The committee shall meet not less than three times a year to carry
out the business of the organisation and promote its aims and objectives.
Quorum shall be one more than half of the voting members of the Executive
Executive committee can 'co-opt' any paid member or members for a specific
purpose and such member or members shall have no voting rights in the
COMMITTEES: The committee's power to appoint a sub-committee shall be
accompanied by a reporting back proviso.
The Executive committee shall appoint a Chartered accountant and a legal
advisor as and when required.
PRESIDENT: The President holds the highest position in the organisation, chairs
all official meetings, encourages democratic decisions of all matters concerning
the organisation and will have a casting vote in the event of a tied situation
in any of the meetings.
PRESIDENT: The Vice President will deputise for the President in the absence of
the President and while deputising will have all the powers of the President.
SECRETARY: The Secretary will prepare the agenda
for the meetings. Undertake all
communications on behalf of the organisation and records the minutes of the
Executive meetings and Annual General Meetings for distribution to EC within
reasonable time to help with action planning.
The Secretary shall choose a deputy secretary at
the approval of the executive committee to assist the office.
TREASURER: The Treasurer shall keep up to date
accounts of the organisation and submit income and expenditure accounts to the AGM. Such accounts will be audited annually. The Treasurer shall choose a deputy Treasurer
at the approval of the Executive Committee to assist the office.
EXECUTIVE COMMITTEE MEMBER: The Executive
Committee shall at all times work towards the progress of the organisation and
assist the event organisers.
EC reserves the right to terminate the status of
any committee member who fails to attend two consecutive EC meetings without a
Filling the midterm vacancy for one member on
the EC is by offering to the Co-opted members as first option, if not accepted,
it is offered to the whole EC to suggest names at the next meeting. If there is
more than one vacancy it is thrown open up to the whole membership for
nominations. The final selection is made by a secret ballot by the EC.
A 'Vote of no confidence' motion against any
office bearer or EC member need to have approval by 2/3 of EC members. Once it
is passed by the EC, this is presented at AGM/EGM
for the general membership to take the final decision.
ELIGIBILITY TO VOTE:
Any paid member over the age of 18 before 31st
Dec of the previous year is eligible to be on the electoral list for voting.
ELIGIBILITY TO CONTEST:
Paid members over the age of 21 are eligible to stand for election as
officers and to
the executive committee.
Life Members as at 31st
Dec of previous year are eligible to contest.
No two members from
the same family membership are eligible to contest.
TERM OF OFFICE:
- The term of office is for 3
No member can hold office for more than two terms successively but may
office for a third term if he/she is the
sole candidate for the post.
Election is held every 3 years.
outgoing executive committee to appoint liaison officer/s from the EC and a
Returning officer before December of the year before elections.
Returning officer should be an independent person from outside the
liaison officer to prepare the electoral list early January.
the liaison officer nor the spouse must contest in the election.
returning officer shall conduct the elections as per the protocol and announce
the results only at AGM - He/she
shall be responsible for all queries, and his/her decision shall be final.
case of not being able to fill the vacancies of Office Bearers/ EC at the election, to provide a fair
opportunity for the members not present at the AGM,
an election at the earliest opportunity following the same election procedure
to be held to fill those posts rather
than filling them at the AGM.
1.2. AGM to be held once a year during Ugadi
1/3 of the total paid membership.
changes/amendments-needs approval by the 2/3 of the members present at the AGM.
other non-constitutional proposals -shall require approval by a simple majority
present at the AGM.
1.6. AGM is an important duty and obligation of the EC
to conduct it effectively.
1.7. AGM to be conducted at a time when it is feasible
for maximum members to attend for eg, just before or just after lunch.
resolutions proposed by the EC to be notified to the members along with the AGM notification at least 3 weeks in advance of the
Proposals to be received by the secretary 2 weeks before the event and no
constitutional issues to be decided when presented from the floor.
Adequate time of 60-90 minutes to be allocated
for presentation of reports and for members to discuss the important issues and
Only paid members are allowed to discuss and
vote- Paid members to be identified by colour coding. Non-members can attend as observers.
All decisions taken at any AGM must be acted upon at all times until the
decisions are changed.
Approval of dissolution of the
organisation shall require two third of majority of all the members. The
Treasurer will prepare the books up to date, arrange to have them audited and
any surplus funds shall be distributed to named charitable Organisations as
approved at the AGM, provided that
the prior approval of the Charity Commissioner for England and Wales shall have
been obtained to such disposal.
account of the organisation to be opened at a bank as agreed by the Executive
shall be signed by the Treasurer and one of the other 2 signatories.
major changes in financial dealings greater than £20,000 with regards KBUK
savings need approval at the AGM.
committee guidelines to be followed regarding event organisation.
Secretary should give a brief report about the progress at the EC Meetings every
6 months to the membership to provide transparency.
secretary: 'The EC need to nominate one of
the EC members to be the Membership secretary to mobilise more membership
and will keep an uptodate list of all the Life Members. The
membership secretary sends every new Life member a welcome pack with a
letter from the President, a copy of the Directory, latest copy
of Sandesha and a list of forthcoming events. The Membership
secretary will also be responsible to maintain an eligible Electoral list for
purposes of elections'
Publication of Sandesha: Recommend posting printed version
of Sandesha to the Life Members twice a year irrespective of the online
versions as all the members are not IT Literate and it also helps them to
preserve a copy for future use.
To comply with the changing face
of Communication, all the Members should be encouraged to accept all the
communications by emails. This will save the Organisation at least £1000 per
year and the labour involved by the volunteers in posting the communications.
In the transition period over the next year, those members who are still not
too conversant with the modern technology and those who do not want to reveal
their email Ids to maintain their privacy, can register with KB admin for the
hard copies to be posted to them.